Your church has an important mission, and your bookkeeping shouldn’t get in the way. Using the right church accounting software helps you do your church accounts quickly and accurately, so you and your administrative staff can get back to the things that matter most to your ministry. Here is all the information you need to choose the best accounting software option for your church.
QuickBooks Premier: Best Desktop Church Accounting Software for Small Churches
We generally recommend QuickBooks Online for small businesses, but not for small churches. If your church is smaller, QuickBooks Premier, with its nonprofit capabilities, may be your best small church accounting software option.
Why do we recommend QuickBooks Premier – a desktop product – instead of cloud-based QuickBooks Online? Mainly, this is because of the donor reporting functionality. While you can use workarounds to get QuickBooks Online to meet your church’s accounting needs, QuickBooks Online doesn’t provide any donor reports or print year-end donation statements. QuickBooks Premier does both with minimal effort.
Using a desktop product like QuickBooks Premier means you lose the flexibility of anytime, anywhere access to your accounting records, unless you choose to pay for a hosting service like Right. Networks. However, the features you gain with QuickBooks Premier – and the time you will save at the end of the year make this inconvenience negligible for most small churches.
QuickBooks Premier requires a one-time purchase of $ 499.95, but nonprofits can usually get a big discount if they buy through TechSoup. If you need church accounting software with payroll capabilities, QuickBooks Enhanced Payroll is available for $ 31.50 per month plus $ 2 per employee per month.
QuickBooks Premier Add-on: Breeze
As your church grows, you may find that you need more features than QuickBooks Premier on its own. In particular, your growing church will need to manage volunteers and events, enable online donations, and maybe even run email campaigns.
Enter Breeze, a web-based church management software for small and medium-sized churches. Breeze isn’t complete accounting software, but it does produce most of the reports your church leaders will want. If you want a complete church accounting software solution – and we recommend you use one – Breeze bridges the gap between QuickBooks Premier alone and more robust (and expensive) church-specific accounting and management software. .
You can integrate Breeze with QuickBooks Premier or as a This article on the Breeze Explains website, you can also make manual entries in QuickBooks – or any church accounting software.
Breeze costs $ 50 per month for unlimited users, unlimited members and all of their features, including support, the Breeze smartphone app, and all upgrades, making it one of the management options for Breeze. most affordable churches on this list.
PowerChurch: Best All-in-One Church Accounting Software for Small and Medium Churches
Founded in 1984, PowerChurch Plus is one of the most established church accounting software on the market. PowerChurch Plus is desktop-based church accounting software, but the company also offers an online option: PowerChurch Online. Unlike QuickBooks where the desktop and online versions of the software differ considerably, PowerChurch Online is an actual installation of PowerChurch Plus on PowerChurch’s servers.
PowerChurch is comprehensive church accounting, membership management, and record keeping software for your growing church. If you need more features than the main program offers, you can purchase add-ons, for example to manage registrations or bulk uploads. Keep in mind though, this will increase the price of your church accounting software – but if you were paying for these things anyway, it can streamline the process of getting them all from one vendor.
PowerChurch’s user interface is nothing fancy – in fact, it’s reminiscent of accounting software from 20 years ago – but it does what it’s supposed to do, and it does it well. However, a downside of PowerChurch is that it is not form-based like QuickBooks; instead, it assumes a basic understanding of double-entry bookkeeping – including which accounts are normally augmented by credits or debits – which makes the learning curve a bit steep for someone with no accounting knowledge. prerequisites.
PowerChurch Plus is available for a one-time purchase of $ 395 if you download the software, or $ 415 if you order a physical disk for installation. Upgrades cost an additional $ 159 for downloads or $ 179 for physical media. PowerChurch Plus only works on Windows PCs.
PowerChurch Online costs $ 39.95 per month for two users, with the option to pay an additional $ 25 per month for two additional users. If you opt for annual rather than monthly billing, you’ll save a marginal amount and pay $ 455 for the standard license for two people, or $ 275 for two additional users. All upgrades are included in this price and you can use PowerChurch Online on any computer with an internet connection.
Aplos: Best cloud-based church accounting software for churches of all sizes
If you are looking for a 100% cloud-based church accounting software option that will grow with your church, look no further than Aplos Church Software. Aplos Church Software is a cloud-based all-in-one church management and accounting system that grows as your church does.
There are a number of advantages to choosing Aplos Church software:
It was built by a CPA who is also a pastor, so the accounting behind the software is solid.
It does real fund accounting, which makes it easier to manage your allocated funds.
The all-in-one platform helps you manage everything you need as your church grows.
It’s fairly easy to use internally, but an assisted accounting service is also available through Aplos.
Ranging from $ 24 per month for small churches to $ 199 per month for established congregations, Aplos Church Software’s prices increase as your church grows, meaning you won’t pay too much in your childhood. your church or will not pass the platform as your church matures. An advanced accounting option for large churches is available starting at $ 179 per month (and requires an annual contract). Aplos Church Software will also work with you to create a custom church accounting software solution, known as Plan Thriving, which is quote-based.
If you’re looking for church payroll accounting software, Aplos Church Software doesn’t include payroll services in their own software, but they do integrate with Gusto for seamless, stress-free payroll management.
If you don’t have anyone in your church’s administrative staff who is comfortable with accounting, Aplos has you covered with their accounting department. Their team of specialist nonprofit accountants will do all the accounting work for you, starting at $ 300 per month without pay or $ 400 per month for church accounting software with payroll and bill payment services included. .
Kingdom: Honorable Mention for Church Accounting Software
With a 4.5 out of 5 star rating on Capterra, Realm deserves an honorable mention on our list of the best church accounting software solutions. Users love that Realm is user-friendly and provides exceptional customer service – two important features of any church accounting software.
The kingdom can handle virtually anything your church needs, from donations to events, accounting and more.
Realm doesn’t display its prices on its website, but according to Capterra, prices start at $ 29 per month. Pricing is based in part on weekly attendance, and you can easily set up your plan on the Realm website.
Making the best church accounting software even better
Choosing the right church accounting software is important, but it’s only part of the equation. Nonprofit accounting differs from general business accounting, so it is essential to work with an accountant or bookkeeper who understands nonprofit accounting in general and church accounting in particular.
Even if a member of your congregation is an accountant or a nonprofit accountant, hiring a specialist to help with your church’s bookkeeping will likely be a significant investment. We encourage you to make this investment a priority. This can benefit your church in three ways:
The leadership team and administrative staff of your church will be able to focus on the mission of the church, not on the church’s accounting.
You can reassure your devotees that their tithe and donations are being used as intended. When devotees know their gifts are being put to good use, they are more likely to continue giving.
Your church will be able to handle the accounting tasks associated with programs such as preschools and fundraising, ensuring that those programs – and your ministry, are successful.
A version of this article first appeared on Fundera, a subsidiary of UKTN.